Discover jobs
Job Search
finance clerk
Posted on March 11, 2025 by Employer details Municipal District of St. Stephen
Job details
The Finance Clerk is responsible for providing financial administrative support to the municipality's Finance Department. This role involves assisting with the preparation of financial documents, maintaining accurate financial records, processing transactions, and providing customer service to internal and external stakeholders. The Finance Clerk will contribute to the smooth operation of municipal financial processes and ensure compliance with applicable regulations and policies. *Financial Recordkeeping and Processing:* * Assist with the preparation and maintenance of general ledger accounts. * Process accounts payable and accounts receivable transactions, ensuring accuracy and compliance with municipal policies. * Prepare invoices, purchase orders, and payment requisitions. Reconcile bank statements and accounts on a monthly basis. * Maintain accurate filing systems for financial records and documents. * Performs the responsibilities of the position within the legislative and regulatory standards set out in the applicable Federal, Provincial and Municipal statutes. * Performs the responsibilities of the position consistent with the operational policies of the Municipal District of St. Stephen. * Performs complete, accurate and timely recordkeeping and calculation of accounts receivable/accounts payable in accordance with municipal policies and procedures. * Performs complete, accurate and timely financial processing of cash receipts, receivables, processing of cheques and payments. * Performs complete, accurate and timely filing and maintenance of all accounts receivable/accounts payable files, both hard copy and computer. * Responds to department inquiries regarding accounts receivable, accounts payable. * Assists with monthly and year-end accounts receivable and accounts payable listings, bank reconciliation and balancing to the general ledger. * Issues, tracks and closes Requests for Quotation, Requests for Proposal, Requests for Tender and Expressions of Interest for the municipality; tracks and issues subsequent contracts for all departments when required (Accounts Payable). * Assist with payroll processing by gathering and verifying time sheets, overtime records, and other payroll data. * Collate and organize data for regulatory reporting and remittances. * Assist in preparing monthly, quarterly, and annual financial reports. * Monitor and track departmental budgets and expenditures. * Assist in the preparation of grant applications and reporting. * Maintain and update Capital Assets database. *Customer Service and Support:* * Respond to inquiries from vendors, suppliers, employees, and the public regarding billing and payment issues. * Provide assistance with financial information to municipal departments, auditors, and external agencies as needed. * Ensure accurate communication of financial policies and procedures to all stakeholders. *General Administrative Support:* * Assist with development of budget documents, finance policies, reports, presentations and by-laws for submission to Council as required. * Provide clerical support, including data entry, filing, and document management. * Perform other administrative duties as assigned by Treasurer or other senior staff. *Education:* * A post-secondary diploma in accounting, finance, business administration, or a related field. * Additional certification or courses in finance, bookkeeping, or payroll processing is an asset. * Two-year post-secondary diploma in accounting or relevant discipline. * An equivalent combination of relevant education and related experience may be considered. * One (1) year of recent and related experience with accounts payable, accounts receivable, purchasing and collections in a computerized financial system. *Experience:* * At least 1-2 years of experience in a finance or accounting role, preferably within a municipal or public sector setting. * Experience in handling accounts payable, accounts receivable, payroll and basic financia- LocationSt. Stephen, NB
- Workplace information On site
- Salary$45,000YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9668993758
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
- Date modified: