Loading, please wait...

office manager

Posted on June 04, 2026 by Employer details Pentagon Group

Job details

_*Position Summary*_ We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure the office runs efficiently. The ideal candidate will have strong leadership, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment. _*Key Responsibilities*_ · Manage day-to-day office operations and administrative activities. · Support HR functions, including onboarding employees and sub-contractors, employee records, and scheduling. · Maintain office policies and procedures. · Manage accounts payable, including processing vendor invoices, reconciling statements, and ensuring timely payments. · Manage accounts receivable, including issuing customer invoices, monitoring outstanding balances, and following up on collections. · Perform monthly corporate credit card reconciliations, verify receipts and supporting documentation, allocate expenses to appropriate accounts, and investigate and resolve discrepancies. · Complete and process weekly payroll accurately and on schedule, including reviewing timesheets, calculating earnings, deductions, vacation pay, and ensuring compliance with applicable employment standards and collective agreements. · Prepare and calculate union remittance reports and ensure timely submission of required payments and documentation. · Maintain accurate financial records and complete month-end reporting and reconciliations. · Calculate and process Employer Health Tax (EHT) remittances in accordance with provincial regulations. · Calculate Workplace Safety and Insurance Board (WSIB) premiums, reports, and reconciliations. · Perform full-cycle bookkeeping, including recording financial transactions, maintaining general ledgers, and ensuring accurate financial records. · Handle correspondence, phone calls, and visitor inquiries professionally. · Ensure a safe, organized, and productive office environment. · Provide administrative support to management and staff as needed. _*Qualifications*_ · 2?5 years of office management, administrative, or supervisory experience. · Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). · Excellent organizational and time-management skills. · Strong written and verbal communication abilities. · Ability to maintain confidentiality and handle sensitive information. · Experience with bookkeeping and QuickBooks software is a must. · Experience with payroll administration and statutory remittances is a must. · Knowledge of unionized work environments and union remittance requirements is an asset. · Familiarity with Ontario Employer Health Tax (EHT) and WSIB reporting and compliance. · Strong attention to detail and ability to work with financial calculations and deadlines. _*What We Offer*_ * Competitive salary and benefits package. * Paid vacation and holidays. * Supportive and collaborative work environment. Pay: $65,000.00-$75,000.00 per year Benefits: * Casual dress * Company events * Dental care * Disability insurance * Employee assistance program * Extended health care * Life insurance * On-site parking * Paid time off * Vision care Experience: * Office management: 2 years (required) Language: * English (required) * French (preferred) Work Location: In person