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administrative assistant

Posted on December 16, 2024 by Employer details Virtual Behaviour Services Inc

Job details

VBS supports children and youth with ASD using virtual and in-home ABA therapy. We believe in a work environment where staff feel valued and supported in their work. We strive to provide the best quality care and services to families who require behavioural supports. *Why VBS? * * Staff have the benefit of working from their own home office allowing for a more personalized work-life balance * Full-time staff receive health benefits including dental, vision, and life insurance * Starting wages: $22/hour + paid mileage for travel, if necessary *Administrative Assistant Job Responsibilities:* * Provides administrative support to ensure efficient operation of agency. * Answers phone calls, schedules meetings and supports staff as needed. * Carries out administrative duties such as filing, typing, copying, scanning etc. * Completes operational requirements by scheduling staff/client sessions and updating schedule based on availability of staff/illness/cancellations/vacations etc. * Administrative projects and expediting work results. * Makes travel arrangements for senior staff such as booking trainings, flights, cars, and hotel or restaurant reservations. * Exhibits polite and professional communication via phone, e-mail, and mail. * Supports team by performing tasks related to organization and strong communication. * Provides information by answering questions and requests. * Contributes to team effort by accomplishing related results as needed. * Coordinate with benefits provider, accountant, and insurance provider as needed * Develop and send client invoices; reconcile payments, sent receipts through accounting software program (Xero) * Assists in clinical staff recruitment, documentation, and onboarding process * Track staff vacation, sick time etc. * Monitor and provide additional support of use of client care system (Central Reach) * Maintain strict confidentiality * Collaborate, communicate and assist with support of clients, parents and staff. * Communicate with parents and team members regularly * Organize and maintain lending library for staff materials * Member of the Health and Safety committee * Prepare (print, cut, laminate) required client program materials * Final review and proof reading of staff timesheets and monthly mileage forms * Monitor and maintain clinical waitlist *Administrative Assistant Skills and Qualifications:* * Reporting Skills * Administrative Writing Skills * Microsoft Office Skills * Managing Processes * Organization * Analyzing Information * Professionalism * Problem Solving * Excellent communication and time management skills * Display a compassionate nature, empathy, and discretion in your work. * Be able to develop and maintain relationships with clients, parents, supervisors, and colleagues. *Education and Experience Requirements* * High school diploma or equivalent education required * Minimum 3 years of administrative assistant experience * Knowledge of appropriate software including Microsoft Word, Excel, and Gmail, Microsoft PowerPoint and Adobe Acrobat * Must live in the Windsor/Essex area * Good written and verbal communication skills. * Excellent organizational skills * Ability to prioritize important and time sensitive assignments * In depth experience with scheduling in the healthcare sector * Experience with invoicing and reconciling invoices * Ability to receive and incorporate feedback and advanced self-reflection skills. * Ability to resolve conflicts and negotiate outcomes. * Mature and consistent approach with strong interpersonal skills * Valid driver?s license, access to a reliable vehicle and the ability to travel to in the Windsor and surrounding area, if required. * Must have daily access to a computer and reliable internet. * An ability to work collaboratively within a team environment * Valid Criminal Background Check and Vulnerable Sector Screen. Job Types: Full-time, Permanent Pay: $22.00 per hour Expected hours: 40 per week Benefits: * Company events * Den