Loading, please wait...

administrative assistant

Posted on December 14, 2024 by Employer details True Canadian Masonry Inc.

Job details

*About Us:* At True Canadian Masonry, we take pride in being a well-established masonry construction company known for delivering high-quality masonry services across a diverse range of projects. We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. _As the first point of contact for most of our leads, you will play a crucial role in creating a positive first impression and acting as a defense barrier to ensure we prioritize our most valuable opportunities._ This position is essential in supporting our daily operations, including client communication and document management. *Please apply only if you are seeking a full-time, long-term career with opportunities for ongoing training and professional growth, and if you meet the required qualifications.* *Key Responsibilities-* *Communication Management:* * Handle client inquiries (phone/email) and provide information as needed. * Schedule callback appointments and meetings. * Contact architects or engineers throughout the estimating process (upon request). *Yard Stock & Maintenance:* * Maintain yard supplies and place orders for PPE, tools, and equipment. * Collaborate with the foreman or selected employee to compile a list of needed items for the yard and work vehicles. * Manage the vehicle maintenance schedule quarterly. *Calendar and Schedule Management:* * Coordinate and manage the admin calendar. * Schedule and reschedule meetings and appointments as needed. * Send reminders for special events, such as work BBQs or employee training. *Document Preparation and Management:* * Prepare and edit documents, reports, and presentations upon request. * File and retrieve documents as needed. * Keep track of incoming emails and leads, staying up to date with them. *Data Entry and Record Keeping:* * Update WSIB & COI for all contractors as requested. * Track close-out documents for projects. * Maintain a spreadsheet of current employees with safety tickets and expiration dates. *New Hire Service:* * Assist with new hire onboarding, including safety tickets, policies, and hire documents/packages. *Project Assistance:* * Track job progress with employees, such as daily brick or block counts. * Coordinate with team members to ensure timely completion of project tasks. *Miscellaneous Tasks:* * Assist with event planning, including company events and luncheons. * Conduct research as needed. * Manage social media accounts (if applicable ? this can be outsourced). *Job Requirements:* * Proven experience in phone communication, Gmail, Excel, Word, CRM, and all Microsoft programs. * Strong organizational skills with the ability to manage multiple tasks. * Excellent communication skills and attention to detail. * Ability to work independently and as part of a team. * Strong time management and problem-solving abilities. *To Apply:* Please submit your resume along with a cover letter detailing your relevant experience. We look forward to hearing from you! Job Type: Full-time Pay: $22.00-$24.00 per hour Expected hours: 40 ? 44 per week Additional pay: * Overtime pay Benefits: * Dental care * Extended health care * Paid time off * Vision care Schedule: * Monday to Friday Education: * Secondary School (required) Experience: * Administrative: 1 year (required) Language: * English (required) Work Location: In person Expected start date: 2025-01-20