Loading, please wait...

office coordinator

Posted on December 13, 2024 by Employer details Zip Signs Ltd.

Job details

Zip Signs Ltd. was founded in 1971 and since inception has been committed to achieving complete customer satisfaction. We are fortunate to share a unique environment here at Zip Signs with a dedicated, highly skilled workforce that has a proven foundation built on mutual trust and respect. Each of us brings unique skills and has a measurable and essential contribution to make to help achieve our common goals. Above all, while working safely, we must focus on continuously achieving quality standards in everything we do in order to meet and even exceed our customers? expectations. Come join our team! *Duties and responsibilities* * Courteously and professionally receive and screen all in-bound calls and visitors. Log all sales calls into a spreadsheet and follow up with sales rep on status. * Review and distribute all incoming and outgoing mail and packages * Present a positive and professional image of the organization to all visitors, suppliers, inquiries and other interactions * Provide assistance to Project Managers with tender documents by compiling requested information * Maintain and monitor office supply and coffee levels and place orders as required. * Ensure all visitors follow Health and Safety requirements (i.e. sign in, wear appropriate PPE, etc.) * Maintain the reception area in a tidy and presentable manner * Enter project hours from employee timesheets in Navision for job costing. * Assist with maintaining annual certificates for General Contractors. * Assist Directors for general office duties * File project work orders and invoices * Review semi-annually the SDS Binder and update as required. * Able to maintain confidentiality with sensitive information. *Qualifications* * College or University education is an asset * High level of Microsoft Office proficiency * Highly organized with strong attention to detail * Excellent written and oral communication skills * Ability to multi-task while meeting strict deadlines * Quick learner and likes to take initiative. _In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Zip Signs will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. _ Job Type: Full-time Pay: From $21.64 per hour Expected hours: 8 per week Additional pay: * Bonus pay Benefits: * Company events * Extended health care * Life insurance * Paid time off * Vision care Schedule: * 8 hour shift * Monday to Friday Education: * Secondary School (preferred) Experience: * office coordinating: 3 years (preferred) Work Location: In person