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office assistant

Posted on December 09, 2024 by Employer details Al Parsons Electronics Ltd.

Job details

*Full Job Description* We are a Overhead Door construction firm, focusing primarily on residential and commercial projects as well as gates, awnings and openers (installation and service). As we grow, we look to expand our team as well. We are currently searching for a full-time office assistant with construction contract and commercial estimating knowledge. The ideal candidate is detail oriented, adaptable, independent and highly resourceful. They are highly discreet given the access they will have to confidential information and discussions. An incredibly organized and efficient person, they excel in solving problems and prioritizing tasks and can maintain high professionalism and confidentiality. A friendly person, you can be firm with colleagues on deadlines or deliverables to ensure quality and timely implementation. *The chosen candidate will be responsible for the following:* * Support Project Managers, Estimators & Trades as well as office staff and front desk staff * Provide a wide range of administrative support to the executive and teams, handling many different tasks professionally and efficiently. * Track tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational development * Knowledge of purchase requisitions, process purchase orders and assist with procurement of software and services through internal processing system, supporting operational needs * Reading plans and assisting with take-offs and job tasking * Logistical support * Office management (Filling / scanning / printing / photocopying) and Data Entry * Maintain the security of highly sensitive and confidential matters * Answering telephone calls / emails * Creating project files *Applicants being considered for this position should possess the following skills and attributes: * * Comprehensive knowledge of software, including Microsoft Office * Must have excellent communication and organizational skills * Attention to detail is extremely important * Preference will be given to applicants with construction, addendum and blueprint reading knowledge * Review architectural plans, specifications, and other project documents to understand the scope of work. * Identify and quantify the materials, labor, and equipment needed for the project. * Maintain organized records of project estimates, bids, and related documents. * Establish and maintain tendering process * Project management experience is an asset but not necessary *Notes:* * In office position * 2 weeks paid vacation (accumulated) * Comprehensive benefit package after 3-month probation period Job Types: * Full-time Schedule: * 8-hour shift (Monday to Friday 7:30 am - 4:00pm) Application question(s): * How many years of construction related experience do you have? * How many years of administration related experience do you have? Education: * Secondary School (preferred) * College (asset) Experience: * administrative assistant: 1 year (preferred) If you are ready to join our company with this exciting opportunity, please submit a cover letter and resume to include how your qualifications suit this role to: Jordan Parsons 108 ? 1140 Morrison Drive, Ottawa ON K2H 8S9 info@parsonselectronics.com We look forward to welcoming an enthusiastic Office Assistant who is ready to make a positive impact on our team! Job Type: Full-time Pay: $21.00-$23.50 per hour Expected hours: 40 per week Benefits: * Dental care * Extended health care Schedule: * 8 hour shift * Monday to Friday * Weekends as needed Education: * Secondary School (preferred) Experience: * Front desk: 1 year (preferred) * Administrative experience: 1 year (preferred) Work Location: In person