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administrative assistant

Title posted on indeed.com - Administrative Assistant (Internship)

Posted on December 07, 2024 by Employer details BIPOC Foundation

Job details

Available as a volunteer position This BIPOC Foundation Volunteer/Internship Position helps by assisting with administrative duties and helping to ensure that records, meetings, and processes are recorded and archived appropriately. The position also assists HQ and the Volunteer Program Lead with correspondence, record keeping, and appointment setting. Reporting to the Volunteer Program Lead, the Admin Assistant will conduct general tasks such as: * Assisting to handle correspondence as assigned by HQ and the Volunteer Program Lead and with keeping records, such as transition documents, passwords, meeting minutes and other organizational information * Scheduling and confirming appointments and meetings for HQ and the Volunteer Program Lead and Volunteer Team * Responding to telephone, in-person, and email inquiries from management assigned inboxes * Informing key internal staff, and volunteers of deadlines for reports, mailings, and other commitments * Communicating contact information from systems when required by internal staff * Assisting with the maintaining, updating, and completion of the organization?s bylaws and other important documents * Assisting other office support staff with day to day administrative functions * Assisting with the enforcement and communication of membership guidelines, by-laws etc. * Acting as a point of contact for current and potential members and public wanting information * Upkeeping calendars (editorial, press conferences, events etc.) * Suggesting innovative ideas in brainstorming sessions They will also be involved in; * Providing services to other employees via email, phone and face-to-face communication. * Assist in responding to emails route them accordingly. * Assist in responding to inbound phone calls and route them accordingly. * Assist in performing administrative tasks such as photocopying, filing, faxing, scanning and emailing documents. * Assist in creating PowerPoint presentations for various departments. * Assist in taking minutes in meetings, they are present in. Job Type: Internship / Co-op Contract length: 8 months Expected hours: 14 ? 20 per week Benefits: * Casual dress * Company events * On-site parking * Work from home Flexible language requirement: * French not required Schedule: * Monday to Friday Ability to commute/relocate: * Lethbridge, AB: reliably commute or plan to relocate before starting work (preferred) Education: * Secondary School (preferred) Experience: * Front desk: 1 year (preferred) * Administrative experience: 1 year (preferred) Work Location: Hybrid remote in Lethbridge, AB Expected start date: 2025-01-06