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administrative assistant

Posted on December 05, 2024 by Employer details Northern Rebar Inc.

Job details

*Job Summary* We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a fast-paced environment. The ideal candidate will possess strong administrative skills, and proficiency in Microsoft Office Suite. Previous experience in the construction industry as asset. This role is essential for ensuring efficient office operations and providing excellent support to both staff and clients. *Duties* * Manage daily office operations including scheduling appointments and coordinating meetings. Perform data entry tasks accurately and efficiently, maintaining up-to-date records. * Answer phone calls with professionalism, demonstrating excellent phone etiquette while addressing inquiries and directing calls as necessary. * Provide Employee Training Support, coordinate bookings, ensure completion of training booked and update record-keeping of employee training sessions. * Arrange travel and accommodation details for employees when necessary. * Facilitate payment of outstanding invoices via phone and email, ensuring accuracy and timeliness. * Provide support for our Health and Safety team to ensure a safe and compliant work environment. * Maintain supply and inventory controls ensuring a well-stocked office environment. * Assist with filing and organizing documents to ensure easy access to information. * Support the preparation of reports and presentations using various software packages. * Collaborate with team members to streamline administrative processes and improve office efficiency. * Maintain confidentiality of sensitive information in compliance with office policies. *Qualifications* * Previous experience in an administrative role, office setting. * Proficient in office software applications. * Strong organizational skills with the ability to manage multiple tasks simultaneously. * Excellent communication skills, both verbal and written, with a focus on professional phone etiquette. * Attention to detail and accuracy in data entry and document management. * Ability to work independently as well as part of a team in a dynamic environment. We look forward to welcoming a dedicated Administrative Assistant who is eager to contribute positively to our team! Job Type: Full-time Pay: From $50,000.00 per year Benefits: * Dental care * Extended health care * Life insurance * On-site parking Schedule: * Monday to Friday Education: * Secondary School (preferred) Experience: * Front desk: 1 year (preferred) * Administrative experience: 1 year (preferred) Language: * English (preferred) Work Location: In person Application deadline: 2024-12-20