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administrative assistant

Posted on December 05, 2024 by Employer details Mission Services of Hamilton

Job details

*JOB POSTING* *Community Services and Outreach Department* *Willow?s/ Emma?s Place* *Administrative Assistant* *Permanent, Full-Time* *1 Position* *Salary - $43,064.14 Annually* *(Plus Benefits & RRSP)\** *Posting No. MS0545* *KEY RESPONSIBILITIES:* · Provide administrative support and assistance to the management team · Complete basic administrative duties such as: monitoring, maintaining and ordering office supplies and other items, and maintaining office equipment · Assist in adjusting the staff schedule as required · Complete payroll approvals for the Community Services? Department via ADP · Collect and track all program statistical information, ensuring documentation is forwarded to the proper individuals · Run statistical reports, input data into Mission Services of Hamilton reports, and submit final reports to the Director, Community Services and Director, Finance in a timely-manner · Processes receipts and maintain petty cash ensuring that necessary documentation is forwarded to the Finance Department in a timely-manner · Attend regular staff and management meetings as well as take minutes · Manage the supply of bus tickets for residents · Edit, track and forward Serious Occurrence reports to the leadership team · Processes purchase orders, invoices, and cheque requests · Accept and process all financial donations and ensure they are forwarded to the Development Department · Adhere to a strict confidentiality policy · Other projects and duties as assigned *QUALIFICATIONS:* · Minimum diploma in Business Administration, Office Management, or related field · Minimum one (1) year of experience in an administrative or related role · Understanding of issues related to homelessness, mental health and gender-based violence and a sensitivity towards resident needs · Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously · Excellent oral and written communication skills · Ability to work independently and as part of a team · Working knowledge of Microsoft Office, Adobe, Excel and the ability to use web-based platforms · Understanding of budgets and financial information · Capacity to manage confidential materials and communications · Ability to remain calm and focused in crisis situations · Committed to upholding the organization?s mission, vision and values · Fluency in French is an asset *HOURS OF WORK:* · 37.5 hours per week Monday through Friday *COMPENSATION:* · $43,064.14 Annually · \*Benefits after 3-months of continuous, active employment · \*Group RRSP employer matching up to 3% after one (1) year of continuous employment *REQUIREMENTS:* · Police Vulnerable Sector Check · Two-Step Tuberculosis Skin Test *To apply for this position, please send your cover letter and resume to:* *Director of Community Services and Outreach * *Sheryl Bolton* *Email: sbolton@mission-services.com* *This Position Will Remain Open Until Filled* _At Mission Services of Hamilton, we value diversity in our employees and we work from an anti-racism/anti-oppression framework and strive for equity and inclusion._ _We strive to foster an organization that reflects the diversity of the community we serve and welcome applications from all qualified candidates. We encourage applications from individuals from underserved and underrepresented cultural and racial communities, from First Nations Inuit and Metis communities, Two-Spirit, LGBTQIA+ communities, and people living with disabilities, and those with lived experience of abuse, food insecurity, homelessness, mental health difficulties and addictions._ _Mission Services is also committed to developing an inclusive, barrier-free selection process and work environment. We thank all applicants, however, only those candidates selected for an interview will be contacted. If contacted, please advise us if you require any accommodation measures to ensure you will be interviewed in a fair and