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administrative assistant

Posted on December 05, 2024 by Employer details Bridge Air Systems Ltd.

Job details

*Job Title*: Administrative Assistant *Job Summary*: The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves performing a variety of tasks including answering phones, managing schedules, handling correspondence, and maintaining office records. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks. *Key Responsibilities*: * *Office Management*: Organize and maintain office supplies, equipment, and filing systems. Ensure the office environment is clean and operational. * *Communication*: Answer phones, direct calls, and take messages. Handle incoming and outgoing correspondence (emails, mail, etc.) in a timely manner. * *Scheduling*: Coordinate service and installation appointments. Scheduling and adjusting appointments as needed. * *Documentation & Record Keeping*: Prepare, format, and proofread documents, reports, and presentations. Maintain organized records and files in both physical and digital formats. * *Customer Service*: Greet and assist visitors, clients, or guests as necessary. Handle inquiries professionally and direct them to the appropriate person. * *Data Entry & Reporting*: Input and update data in spreadsheets, databases, or management systems. Assist in preparing reports and presentations as requested. * *Project Support*: Assist with various projects by providing administrative support, coordinating activities, and ensuring deadlines are met. * *Team Support*: Collaborate with team members and other departments to ensure effective workflow and timely task completion. *Skills & Qualifications*: * *Education*: High school diploma or equivalent. * *Experience*: 1-3 years of experience in an administrative support role. * *Skills*: * Strong organizational skills with the ability to prioritize tasks. * Excellent written and verbal communication skills. * Proficiency in office software (Jobber, Microsoft Office Suite, etc.). * Basic knowledge of office equipment (computers and printers, etc.). * Ability to work independently and as part of a team. * Strong attention to detail and problem-solving skills. * *Personality Traits*: * Professional demeanor. * Positive attitude and a proactive approach. * Adaptable and able to handle changing priorities. *Working Conditions*: * Office-based environment. * Part-time position with standard working hours (may vary based on the business needs). *Compensation*: $18-24$ hourly *Benefits*: Health & Dental Insurance Job Type: Part-time Pay: $18.00-$24.00 per hour Expected hours: 24 per week Benefits: * Casual dress * Dental care * Extended health care * On-site parking Schedule: * 4 hour shift * 8 hour shift * Day shift Education: * Secondary School (preferred) Experience: * Administrative Support: 1 year (preferred) * Administrative experience: 1 year (preferred) Work Location: In person