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office manager

Posted on December 05, 2024 by Employer details ONE Insurance Group

Job details

One Insurance has proudly served the insurance needs of customers across Manitoba for over 65 years.We have earned our customers? trust by providing the guarantee of exceptional insurance products along with exceptional service. We are seekingexperienced professionals to join our growing team. *About this Opportunity: * The Office Manager will assume a pivotal role in providing comprehensive support in various day-to-day operations, offering direct assistance to senior leaders while collaborating seamlessly with other team members. *Major Responsibilities:* * Coordinates and schedule internal and external meetings ensuring follow up of identified action items. * Plans or organize internal and external events and meetings * Acts as a liaison and provide support to the Board of Directors including all logistics for meetings and events * Prioritizes conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures * Track deadlines, set reminders and when necessary, attend meetings to take notes and follow up on action items. * Prepares and review documents, reports, and presentations, ensuring accuracy and confidentiality. * Organizes various internal functions including logistics for virtual and in-person meetings and preparation of materials and presentations. * Provides support to special projects * Reviews and handles expense reports, financial documentation, and budget tracking including regular reporting updates to the leadership team * Coordinates and organizes travel arrangements, accommodations, and itineraries. * Performs ad-hoc tasks and support other members of the leadership team as needed. * Maintains and organizes confidential files, documents, and records. * Acts as the main point of contact between the corporate office and the building manager including receiving all guests to the office * Assists in research and data collection for strategic initiatives. *Education, Experience, and Qualifications:* * Training or education in administrative support is preferred. * Prior experience in a similar role providing support to leadership team. * Exceptional time-management and organizational skills with a high degree of accuracy. * Strong communication skills, both written and verbal. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Microsoft Teams). * Comfortable with technology. * Ability to work proactively, independently, and collaboratively with all levels within the organization. * High level of professionalism and discretion. * Creative problem-solving and decision-making skills with the ability to implement or suggest solutions to new and recurring issues. * Flexibility and adaptability in a busy environment. *What makes us the ONE to choose?* * We are a leading insurance brokerage with 28 locations, located in Winnipeg and across Manitoba. Each branch is exciting, unique, and provides a customer focused ONE Insurance family atmosphere. * We provide it all; a retirement savings plan, benefits, industry leading training, continuing education, and competitive compensation programs. * We like to work with the best! Our engaging staff demonstrate ONE Insurance?s core values each day ? positive attitude, integrity, honesty, trust, teamwork and accountability. This is your opportunity to bring your skills and passion for clients to a career with a progressive and well-respected company! Visit our website at www.oneinsurancegroup.ca to learn more about our branches and teams. Job Type: Full-time Pay: $18.03-$30.99 per hour Expected hours: 37.5 per week Benefits: * Company events * Dental care * Disability insurance * Employee assistance program * Extended health care * Life insurance * On-site parking * Paid time off * RRSP match * Tuition reimbursement * Wellness program Flexible language requirement: * French not required Schedule: * Monday to Friday Education: * Secondary School (preferred)