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executive assistant

Posted on December 05, 2024 by Employer details Orleans Centrum Medical Centre

Job details

*Administrative and Executive Assistant to the Clinic Manager required for a Medical Centre* *Administrative Assistant Responsibilities:* * Facilitate smooth communications between the Executive and Office managers, Bookkeeper, Nurses, Physicians and co-workers and between the Executive and external parties such as vendors, customers, and the public. * Liaison & support to other employees as required Handle confidential information. * Maintain the security of the executive?s records and files. * Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters; arranging and attending meetings; taking and distributing minutes * Managing calendar/appointments/meetings * Leading and coordinating multiple events from planning to execution. * Order office supplies and maintain levels of supply when needed. * Create presentations and other working documents for the President. * Coordinate courier and shipments, as required. * Deliver and pick up business related supplies in the local geographic area * Work with executive administrative team to create spreadsheets, presentation information and business organizational tasks. * Prepare the conference room for presentations and staff meetings. * Other administrative tasks, as requested. *Personal Assistant responsibilities:* * Manage the Executive?s schedules. * Working with the Executive in facilitating day to day tasks. * Assistance with personal needs such as running errands, taking vehicles for maintenance, purchasing supplies, refreshments, gifts etc. * Driving for deliveries and to appointments and airport. *Light Computer and Office Maintenance responsibilities:* * Light repairs and maintenance- Changing light bulbs, minor repairs to office furniture, etc. * Windows updates * Printer and network troubleshooting and install, etc. * Moving files and boxes to and from storage *Preferred Qualifications:* · College degree or equivalent * Experience or study in business administration and marketing * Previous experience in Executive Assistant role or equivalent experience in an Administrative Assistant role. · Ability to deal with highly sensitive and confidential material. · Having sound judgment and decision making skills. · Trustworthy, ethical and tactful with a focus on security and confidentiality; and a good understanding of the sensitivities, professionalism and confidentiality involved in working in the medical field. · The ability to maintain a high level of accuracy and attention to detail with documents, filing, etc. · Reliability and dependability · Excellent planning, organizational, and time management skills, with an ability to handle a variety of tasks in a timely manner with effective time management skills and the ability to handle multiple priorities under tight deadlines. · Ability to work cooperatively with staff, professionals, physicians and patients. · Excellent interpersonal and written communication skills; and the ability to communicate effectively both in writing and verbally. · Work independently with minimal supervision. · In-depth working knowledge of computer software including MS Word, Outlook, Excel, and PowerPoint. · Excellent word processing and graphic design skills and familiar with marketing and design software such as Adobe. · Knowledge and experience working with Google Analytics, Google AdWords, and an understanding of Search Engine Optimization (SEO). · Ability to type at least 40 wpm. * Must be familiar with general building maintenance, small repairs and light renovation work * Experienced driver with valid Driver?s license and a clean record * Must be able and willing to be on call · Flexibility on availability (mornings, some evenings and very few weekends) · Bilingual English-French is an asset. · Willing to obtain a police and vulnerable sector check This position is