director, finance and administration

Title posted on indeed.com - Director of Finance and Administration

Posted on November 22, 2024 by Employer details Art Gallery of Greater Victoria

Job details

*Part-time permanent position at 28 hours per week. On occasion, additional hours are required.* *About Us:* Located on l?k????n traditional territory, the Art Gallery of Greater Victoria (AGGV) is a public art museum that engages with people by providing access to art and art-based experiences. Established in 1951 and housed in both contemporary exhibition spaces and the historic 1889 Spencer mansion, AGGV is not only the largest public art gallery on Vancouver Island but also one of the most significant in Canada, boasting an impressive collection of over 22,000 pieces of visual and decorative arts. As a growing non-profit organization with ambitions to build a new facility in downtown Victoria, we are committed to excellence, innovation, diversity, and inclusivity, firmly believing in the power of collaboration to achieve our goals. *About the Role:* The Director of Finance and Administration plays a pivotal role in shaping the AGGV's strategic direction and ensuring its long-term fiscal health. Reporting to the Director/CEO, this senior leadership position oversees the organization?s Finance, Human Resources, Information Technology, and Administration functions. With a focus on operational excellence, risk management, and staff development, the Director ensures the effective use of resources while upholding the AGGV?s mission and reputation. *Key Responsibilities:* · *Financial Leadership: *As a financial steward, you will manage the organization?s financial operations with precision and responsibility. This includes preparing quarterly and annual financial statements, leading the annual budgeting process, and ensuring accurate cash flow and forecasting. You will oversee the external audit process, liaising with auditors and the Finance Committee to ensure compliance and transparency. You will also develop internal controls, assess financial risks, and provide detailed financial reports for the AGGV Board and Foundation Board to support strategic decision-making. · *Human Resources: *Lead and oversee all HR functions with the support of an external HR consultant. This includes maintaining and updating policies, ensuring compliance with employment standards, and administering the Gallery?s benefits package, including the Extended Health and Municipal Pension Plans. Represent the organization in labor relations, including Union Management Committee participation and collective bargaining. You will also oversee recruitment, onboarding, staff evaluations, and professional development, ensuring a positive, inclusive workplace culture aligned with the Gallery?s mission. · *Information Technology: *Ensure the reliable operation and maintenance of the Gallery?s IT systems by managing outsourced IT service providers. Monitor and assess the organization?s hardware and software needs, procure necessary equipment, and provide training to staff on technological tools. Implement IT risk management protocols to ensure data security, system integrity, and compliance with privacy standards. · *Administration: *Provide administrative leadership by supervising accounting and administrative staff, coordinating key operational initiatives, and ensuring that assignments align with the Gallery?s goals and timelines. You will support board and committee meetings by preparing and presenting materials, contributing to effective decision-making. Incorporate risk management principles into administrative processes to safeguard the Gallery?s reputation and resources. · *Foundation Governance: *Act as a vital liaison between the AGGV and the AGGV Foundation. You will serve as a member of the AGGV Foundation Board, managing financial reporting, investment updates, and year-end audited financial statements. You will also support the Foundation?s governance and operational activities, ensuring seamless communication and alignment with the Gallery?s objectives. *What We're Looking For:* · A degree in accounting, finance, or business administrat