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medical administrative assistant

Posted on November 26, 2024 by Employer details Fairfield Park

Job details

*Job Overview* Reporting to the Director/Lead of Nursing Programs (Interim) and Director of Nursing and Business/Office Manager, the Medical Administration Assistant plays a vital role in ensuring the efficient operation of the nursing department. This role involves preparing staff schedules, supporting recruitment and orientation processes, and providing comprehensive office administrative support. *Key Responsibilities:* *Scheduling and Staffing:* * Prepare nursing staff schedules in collaboration with Nursing Managers. * Ensure daily staffing needs are met, including shift replacements and coordination with external staffing agencies as required. *Recruitment and Onboarding:* * Assist managers with recruitment, onboarding, and orientation of new staff members. *Administrative Support:* * Provide administrative assistance, such as answering phones, photocopying, ordering supplies, preparing documents, filing, and creating name tags for staff. * Liaise with families and visitors, offering guidance and direction to appropriate areas of the home. *Health & Safety:* * Promote a safe working environment by adhering to and enforcing health and safety policies and procedures. * Participate in fire safety demonstrations, fire drills, and emergency preparedness activities. *Special Projects:* * Undertake special projects as assigned by the leadership team, including assisting other departments when needed. *Qualifications:* * Post-secondary diploma, degree, or certificate in Office Administration (Healthcare) or a related field from an accredited Ontario institution, or an equivalent qualification. * Strong knowledge of office procedures, with proven experience in office administration. * Proficiency in Microsoft Office applications, particularly Excel and Word. * Excellent communication skills and attention to detail. Job Type: Full-time Benefits: * Dental care * Extended health care * Life insurance * On-site parking * Paid time off * RRSP match Schedule: * Monday to Friday * Weekends as needed Education: * Secondary School (preferred) Experience: * Dental receptionist: 1 year (preferred) Work Location: In person