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administrative assistant - office
Posted on October 02, 2024 by Employer details Amicus Immigration Consultants Canada Inc
Job details
Education: Secondary (high) school graduation certificate. or equivalent experience. Work setting: Consulting firm. Tasks: Assist with staff consultation and grievance procedures. Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Open and distribute mail and other materials. Determine and establish office procedures and routines. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Respond to employee questions and complaints. Order office supplies and maintain inventory. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Consult with clients after sale to provide ongoing support. Supervise office and volunteer staff. Supervision: 1 to 2 people. Computer and technology knowledge: MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Social Media. MS Office. Adobe Acrobat Reader. Electronic mail. Area of work experience: Immigration. Area of specialization: Correspondence. Reports and records. Contracts. Invoices. Payroll services. Transportation/travel information: Own vehicle. Willing to travel regularly. Valid driver's licence. Travel expenses paid by employer. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Attention to detail. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Flexibility. Team player. Time management. Dependability. Quick learner. Experience: 1 year to less than 2 years. Other benefits: Free parking available.- LocationSaint John, NB
- Workplace information On site
- Salary$24.50HOUR hourly / 35 to 40 hours per week
- Terms of employment Permanent employmentFull time
- Morning
- Starts as soon as possible
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #3102056
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Consulting firm
Responsibilities
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Consult with clients after sale to provide ongoing support
- Supervise office and volunteer staff
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
Area of work experience
- Immigration
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Payroll services
Additional information
Transportation/travel information
- Own vehicle
- Willing to travel regularly
- Valid driver's licence
- Travel expenses paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Flexibility
- Team player
- Time management
- Dependability
- Quick learner
Benefits
Other benefits
- Free parking available
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-11-01
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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