office administrator
Posted on
September 27, 2024
by
Employer details
Millennial Contracting Inc.
Job details
*Job Summary*
We are seeking a highly organized and proactive Office Administrator to join our growing team. The ideal candidate will be responsible for managing day-to-day office operations, ensuring efficient communication within the team, and overseeing vendor management. This role requires strong clerical skills, a solid understanding of office phone systems, and the ability to develop training programs for staff. The Office Administrator will play a crucial role in maintaining a productive work environment and supporting various administrative functions.
*Objectives*
You will actively participate in the administration of high-end residential construction projects, through interaction with our customers, our trade partners, and our internal team. Your position is extremely important, as you become a central point of contact within Administration. The success of Millennial Contracting Inc. relies critically on your ability to meet our Vision and Core Values.
*Position Requirements*
* Incredible customer service (our customers need to feel your smile through the phone and via email)
* Sales, construction, and marketing support (your role is important to the overall success of the various teams)
* Excellent listening and communication skills (verbal and written)
* Database entry and management
* Organization of workplace documents (both electronic and paper)
* The ability to recognize sales and marketing opportunities
* Solid computer technical skills
* Working knowledge of MS Word, MS Excel, QuickBooks Online
* Reliable transportation
* Knowledge of general office procedures
* Ability to represent and promote self and company in a professional and knowledgeable manner
* Foster and promote company culture
* Ability and willingness to teach others
* Basic knowledge of construction, techniques, and processes
* High school education minimum, college education is preferred but not required
* Personable, charismatic, good with people
* Organized, efficient, and detail-oriented
* Willingness to attend continuing education and/or training courses
*Specific Responsibilities*
* First point of contact for a new lead and/or client
* Management and organization of lead intake and lead screening by following company policies and procedures
* Contribute to overall administration efforts by performing various administrative duties as assigned by management
* Participate in staff meetings and prepare and distribute minutes
* Facilitate and aid the sales and construction team using information from attending regular meetings and reviewing job reports and notes
* Schedule and prepare sales meetings for sales staff
* Manage accounts payable and receivable using Quickbooks Online and following company policies and procedures
* Maintain customer and supplier databases in QuickBooks Online and in possible future database software
* Responsible for managing and maintaining all correspondence within the info@millennialcontracting.ca email address
* Responsible for managing and maintaining all correspondence of the main company phone line 613-897-1850
* Administer and be the main point of contact for all cellular phones
* Administer and be the main point of contact for internet service
* Administer and be the main point of contact for all Millennial employees? Visa cards and Home Depot credit cards
* Liaise with our external IT contact regarding all hardware and software IT issues
* Responsible for office equipment maintenance
* Responsible for managing and reordering office supplies
* Manage vehicle files, including monthly collection of reports, invoices, mileage and receipts
* Maintain clothing inventory and staff requests, order as needed
* Assist in the posting of job opening ads to online platforms
* Assist in the assembly of sales and warranty packages
* Assist in the preparation of project notices
* Assist in the production of the email newsletter
* Prepare thank you cards, letters, documents as required
* Produce written policies and pro
-
LocationCornwall, ON
-
Workplace information
On site
-
Salary$20.00 to $25.00HOUR hourly
-
Terms of employment
Full time
-
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9463478723
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
Thank you for your help!
You will not receive a reply. For enquiries, please contact us.