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administrative assistant
Posted on September 26, 2024 by Employer details B Fancy Laser Clinic
Job details
Education: Secondary (high) school graduation certificate. Asset languages: Russian. Hebrew. Ukrainian. Work setting: Relocation costs not covered by employer. Health care institution, facility or clinic. Spa. Tasks: Plan and control budget and expenditures. Establish and implement policies and procedures. Determine and establish office procedures and routines. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Respond to employee questions and complaints. Order office supplies and maintain inventory. Liaise with management, union officials and HR consultants. Organize staff consultation and grievance procedures. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Perform basic bookkeeping tasks. Assign, co-ordinate and review projects and programs. Plan, organize, direct, control and evaluate daily operations. Supervision: 1 to 2 people. 3-4 people. Computer and technology knowledge: Google Docs. Microsoft Visio. Dictaphone. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Adobe Photoshop. Database software. MS Project. Social Media. Accounting software. MS Access. MS Office. Quick Books. Simply Accounting. Adobe Acrobat Reader. Google Drive. WordPerfect. Technical terminology: Medical. Scientific. Financial. Business. Area of work experience: Purchasing, procurement and contracts. Specialization or experience: Green economy sector. Employee engagement. Area of specialization: Correspondence. Reports and records. Contracts. Statistics. Financial statements. Invoices. Project management. Business process management. Accounting. Transportation/travel information: Willing to travel. Travel expenses not paid by employer. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Experience: 1 year to less than 2 years.- LocationConcord, ON
- Workplace information On site
- Salary$28.39HOUR hourly / 30 hours per week
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 2 vacancies
- Source Job Bank #3094758
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Russian
- Hebrew
- Ukrainian
Work setting
- Relocation costs not covered by employer
- Health care institution, facility or clinic
- Spa
Responsibilities
Tasks
- Plan and control budget and expenditures
- Establish and implement policies and procedures
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Organize staff consultation and grievance procedures
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
Supervision
- 1 to 2 people
- 3-4 people
Experience and specialization
Computer and technology knowledge
- Google Docs
- Microsoft Visio
- Dictaphone
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Database software
- MS Project
- Social Media
- Accounting software
- MS Access
- MS Office
- Quick Books
- Simply Accounting
- Adobe Acrobat Reader
- Google Drive
- WordPerfect
Technical terminology
- Medical
- Scientific
- Financial
- Business
Area of work experience
- Purchasing, procurement and contracts
Specialization or experience
- Green economy sector
- Employee engagement
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Project management
- Business process management
- Accounting
Additional information
Transportation/travel information
- Willing to travel
- Travel expenses not paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-10-26
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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