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express mail service clerk
Title posted on Jobillico - Administrative Services Clerk (Mailroom) - Long Term Assignment
Posted on September 24, 2024 by Employer details Peterborough Victoria Northumberland and Clarington Catholic DSB
Job details
2024/2025 LTS 65 <p>Administrative Services Clerk (Mailroom) - Long Term Assignment <p>Catholic Education Centre, Peterborough <p>25 h/w (12 m/y)<p>8:30 am - 1:30 pm<p> <p>Applications can be done at home or from outside the school at www.applytoeducation.com no later than 12:00 a.m. on the closing date outlined above.<p> <p>JOB FUNCTION: <p>Process Education Centre mail and courier material; address mail and/or courier service problems; support daily meeting room set up?s; provide Reception relief; maintain inventory of office supplies; provide shipping/receiving function for goods received at the Education Centre; provide Purchasing Clerk services to the Supervisor of Purchasing and Administrative Services and Manager of Purchasing, Planning and Facility Administration: prepare and/or type correspondence, reports, documents. Maintain files and records. Answer enquiries.<p> <p>JOB DESCRIPTION: <p>Perform the following duties:<p><p> Receive, sort and deliver all incoming mail, courier and freight shipments, etc. to appropriate Departments; gather from all Departments, seal, apply postage, sort by destination and bag all outgoing mail, internal courier and/or freight shipments.<p> Resolve and improve mail and/or courier service problems; detect bottlenecks and recommend short-term and long-term solutions.<p> Adhere to the mail/courier pick-up/drop-off schedule for all schools and the Education Centre.<p> Support daily meeting room set ups. This could include re-arranging tables and chairs to facilitate the particular meeting needs, prepare, provide and set up coffee, water, etc. as needed, be familiar with the audio/visual systems in each meeting room and be available to assist with any meeting room issues as they may arise.<p> Provide lunch and break coverage for reception at the Catholic Education Centre. Develop familiarity with Board staff and functions such that visitors, mail/courier shipments and/or telephone calls may be properly directed.<p> Monitor and maintain postage machine; track postage machine usage and replenish postage machine as required; arrange for service calls whenever required.<p> Distribute and maintain inventory of Education Centre office supplies Board forms and OSR supplies; Enter requisitions on computerized purchase system to replace mailroom supplies.<p> Develop, organize and maintain files and records in accordance with the Boards? standardized filing system.<p> Assist the Supervisor and Manager of Purchasing with clerical services as required. (Eg: monitoring purchasing email account, processing order confirmations, PO processing, receipt entry, etc.)<p> Create Board wide courier schedule for each year. Distribute to all schools and Education Centre staff.<p> Administer and issue all Education Centre parking passes as required.<p> Maintain adequately stocked photocopy paper supply cabinets throughout the Education Centre and monitor replacement toner stock levels.<p> Assist in maintaining stock of beverages and other meeting consumables or the Educations Center.<p> Process and submit IMPAC tax forms for schools.<p> Other duties as assigned.<p><p> <p>JOB REQUIREMENTS: <p><p> Requires O.S.S.D., plus one year of Office Administration, Secretarial/Business or equivalent.<p> Requires knowledge and skill in the use of computers and software such as spreadsheets, graphics, data input and retrieval. Requires demonstrated proficiency in word processing and spreadsheet applications such as in Microsoft Word and Excel at a minimum. Able to learn current Purchasing module software program for entering requisitions to purchase items for the mail room office supplies.<p> Requires knowledge of pertinent Board policies and procedures.<p> Requires operating various pieces of office equipment (i.e. photocopier, mailing machine, computer, calculator, etc.)<p> Requires good oral and written communication skills; the ability to perform the clerical duties; the ability to multitask and prioritize.<p> Requires communi- LocationPeterborough, ON
- Workplace information On site
- SalaryNot available
- Terms of employment Full time
- Start date Starts as soon as possible
- vacancies 1 vacancy
- Source Jobillico #14555523
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