office administrator
Posted on
September 20, 2024
by
Employer details
GRIFFIN TRANSPORTATION SERVICES INC.
Job details
*Are you organized, client-focused, and ready for a new challenge in a dynamic and luxurious transportation environment? *
*Griffin Transportation Services Inc is looking for an Office Administrator, like YOU, to join their growing team in Vancouver, BC! *
*ABOUT YOU *
* You?re a confident and proactive self-starter with excellent administrative and problem-solving skills.?
* You're an effective communicator who adapts communication and working styles to?collaborate?with a diverse range of personalities.
* You develop and maintain professional relationships, taking a client-centric approach to deliver valuable results. ?
* You're self-directed, resourceful, and adept at identifying and creating solutions to problems independently.
*KEY RESPONSIBILITIES *
* General Office Administration:
* Perform clerical duties such as word processing, email correspondence, and maintaining filing and record systems.
* Manage office supplies, handle mail, schedule appointments, and coordinate meetings.
* Maintain office organization and ensure smooth office operations.
* Prepare marketing material in advance for upcoming events including in-house advertising, print, Facebook, and the web.
* Data Entry and Database Management:
* Accurately enter and maintain data in various systems.
* Ensure data integrity and confidentiality.
* Work with management to update and maintain information on the intranet.
* Customer Service:
* Handle customer inquiries and complaints professionally over the phone and email.
* Provide exceptional service to both internal and external customers.
* Team Support:
* Support multiple departments including dispatch, reservations, and accounting.
* Assist with Microsoft Teams and other collaboration tools.
* Provide administrative support as required to various teams.
* Bookkeeping and Payroll:
* Assist with basic bookkeeping tasks such as pulling hours and entering them into Payworks.
* Handle payroll data entry and ensure timely processing.
* Training and Documentation:
* Provide training to new staff and support ongoing development initiatives.
* Create and update manuals and reference materials for training purposes.
* Assist with the creation of training materials and ensure accuracy of processes and procedures.
* Additional Duties:
* Assist with reporting, planning, and other general administrative duties as required.
* Maintain good customer relations and assist with additional tasks as needed.
*YOUR QUALIFICATIONS *
* 2+ years of experience owning your role as an Office Administrator or Administrative Assistant.
* High school diploma required; a bachelor?s degree or a diploma in Office Administration, Business, or a related field is an asset.
* Confident in navigating Microsoft Office (Word, Excel, PowerPoint) applications, Teams, Outlook, and Payworks.
* Vibrant and welcoming demeanor to deliver outstanding customer service to clients.
* Outstanding organization and time-management skills to thrive in fast-paced work environments.
* Exceptional written and verbal communication skills to liaise with clients, staff, and stakeholders.
* Strong attention to detail to deliver accurate and high-quality work every single time.
* Resourceful and adaptable problem-solver that implements feedback quickly and effectively.
*NICE TO HAVE *
* Previous experience working in the transportation industry.
* Basic financial understanding of payroll using QuickBooks is considered a bonus.
* Exposure to HR, recruitment and employee relations is a great asset to bring to the table.
* Experience managing relationships with private clientele is considered an asset.
*WHAT?S IN IT FOR YOU? *
* Competitive compensation of $50K ? $60K to reward your hard work.
* Comprehensive health and dental benefits package to meet your specific needs.
* Engaging in-office work environment that fosters collaboration and innovation, with full-time hours to keep you connected and inspired.
* Exciting training opportunities to support your profe
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LocationVancouver, BC
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Workplace information
On site
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Salary$50,000 to $60,000YEAR annually
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Terms of employment
Full time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9455053504
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