administrative assistant
Posted on
September 18, 2024
by
Employer details
Hamilton Health Sciences Foundation
Job details
Join a team that makes a real difference in the lives of others every day. At Hamilton Health Sciences Foundation, you will play an important role in supporting cutting-edge healthcare and improving patient outcomes, while being part of a passionate and caring community. We inspire and motivate gifts that fund medical equipment and patient amenities, innovative research initiatives, essential redevelopment of clinical care spaces, and the education and training of health care providers.
As a registered charitable organization, we proudly support patients and families across south-central Ontario, and from outside the region, who receive specialized care at Hamilton Health Sciences including Hamilton General Hospital, Juravinski Hospital and Cancer Centre, McMaster Children?s Hospital, and St. Peter?s Hospital. The associated programs at the Regional Rehabilitation Centre, McMaster University Medical Centre and Ron Joyce Children?s Health Centre are also included.
Hamilton Health Sciences Foundation is building upon a strong foundation of our Culture Code that includes the values of respect, impactful and inspiring. We believe that relationships and partnerships are the basis of excellence in fundraising and have a vision to see a community of inspired and committed donors. Every position in HHSF contributes to a safe, inclusive environment for all through compliance with our equity, diversity and inclusion philosophy and patient and staff safety policies and procedures.
*Position Summary:*
In this vital new role, you will provide dedicated and specialized support to the Office of the CEO, reporting directly to the EA to the CEO and Governance Officer. You?ll play a crucial part in advancing our strategic fundraising goals by expertly managing calendar coordination, meeting logistics, document preparation, and prioritizing tasks. Your role will be instrumental in delivering exceptional customer service to donors and stakeholders, ensuring smooth office operations, and supporting our mission.
You will handle confidential information related to stakeholders such as the Board of Directors, donors, patients, and staff, while drafting, editing, and proofreading a variety of documents, presentations and reports. Additionally, you?ll coordinate logistics for meetings and conferences and support Board of Director meeting organization.
As the primary contact for incoming Foundation inquiries, you will provide timely and donor-centric service, delivering exceptional support through telephone and reception duties. You will also ensure the accuracy and integrity of donor records, including maintaining up-to-date contact information, managing solicitation details, and running data queries for reporting.
*Qualifications:*
* Post-secondary degree/diploma or equivalent relevant experience in office administration
* One (1) year of related experience in customer service, calendar management, logistical support and general office administration
* Ability to communicate in a clear and efficient manner
* Exceptional writing and editing skills; with ability to condense and package information in a visually appealing and logical manner
* Superior organization, time-management skills, with ability to manage multiple priorities while maintaining quality and following through effectively
* Strong analytical and problem solving skills
* Self-directed, takes initiative and can work independently and anticipate issues and needs, and address them proactively
* Excellent interpersonal skills, with ability to maintain relationships with variety of stakeholders
* Ability to provide expectational customer service with a donor-centric approach
* Strong political acuity
* High attention to detail and accuracy
* The ability to handle sensitive information and maintain confidentiality
* Strong computer skills with proficiency in Microsoft applications (365, Teams, Excel, Word, PowerPoint, Outlook), CANVA, Adobe Acrobat Pro, data entry into and reporting fro
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LocationHamilton, ON
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Workplace information
On site
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Salary$42,500 to $47,500YEAR annually
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Terms of employment
Permanent employmentFull time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9451205803
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