executive assistant
Title posted on Jobillico -
Executive Administrative Assistant
Posted on
September 03, 2024
by
Employer details
Produits forestiers Résolu
Job details
<span><p></p> <p> </p> <p><span><span>Resolute Forest Products, founded more than two centuries ago, is a global leader in the forest products industry. Through the years, it has built more than 20 predecessor companies and supported hundreds of communities.</span></span></p> <p> </p> <p><span><span>The company owns or operates some 40 facilities, as well as power generation assets, in the United States and Canada. Our 6,600+ employees work hard to produce quality market pulp, tissue, wood products and papers that are marketed in over 60 countries. </span></span></p> <p> </p> <p><span><span>Resolute offers a rewarding and safe work environment with opportunities and challenges that will help grow your skills.</span></span></p> <p> </p> <p><span><span>The location in Montreal, (Quebec, Canada), is seeking talent to fill the position of <b>Executive Administrative Assistant</b>. This job is full-time permanent.</span></span><br> </p> <p><span><span><b>Job Responsibilities/Accountabilities:</b></span></span></p> <ul> <li><span><span>Ensure the smooth functioning and efficiency of the management team by providing administrative support to the CIO as well as to team members.</span></span></li> <li><span><span>Perform writing and formatting of certain documents using computer software, including grammar correction, translation, information research, document management, filing, and photocopying.</span></span></li> <li><span><span>Prepare documents and presentations for Board of Directors meetings.</span></span></li> <li><span><span>Handle incoming postal and electronic mail and transmit correspondence.</span></span></li> <li><span><span>Manage the agenda and organize meetings and appointments.</span></span></li> <li><span><span>Coordinate business travel arrangements.</span></span></li> <li><span><span>Answer phone calls, filter them, and route them appropriately.</span></span></li> <li><span><span>Respond to information requests and refer them as needed.</span></span></li> <li><span><span>Assist in preparing the annual budget and create purchase requisitions, as well as process invoice payments in SAP.</span></span></li> <li><span><span>Manage expense accounts for the CIO and its executive team.</span></span></li> </ul> <p> </p> <p><span><span><b>Key skills:</b></span></span></p> <ul> <li><span><span>Excellent prioritization skills and ability to handle multiple tasks simultaneously.</span></span></li> </ul> <ul> <li><span><span>Team player with effective communication across all levels of the organization and adaptability to rapid changes.</span></span></li> <li><span><span>High degree of professionalism and ethical awareness.</span></span></li> <li><span><span>Versatility, autonomy, and resourcefulness.</span></span></li> <li><span><span>Strong communication and writing skills.</span></span></li> <li><span><span>Proficiency in the Microsoft Office suite, specially creating PPT presentations.</span></span></li> <li><span><span>Knowledge of SAP is considered an asset</span></span></li> </ul> <p> </p> <p><span><span><b>Professional Experience/Qualifications:</b></span></span></p> <ul> <li><span><span>College diploma in office administration or any relevant field.</span></span></li> <li><span><span>Minimum 5 years of experience in an administrative support role for senior executives.</span></span></li> <li><span><span>Excellent proficiency in both spoken and written French and English*.</span></span></li> </ul> <p><span><span>*This is required since as part of this function, you will have to intervene with customers, partners and/or our American subsidiaries on a recurring basis, both orally and in writing.</span></span></p> <p><span><span><b>What we are offering</b></span></span></p> <ul> <li><span><span>Competitive salary and annual bonus </span></span></li> <li><span><span>At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience</span></span></li> <li><span><span>
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LocationMontréal, QC
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Workplace information
On site
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SalaryNot available
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
Jobillico
#14270538
Advertised until
2024-10-02
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