office administrative assistant

Work setting

• Willing to relocate

Responsibilities

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Outlook
• MS Windows
• MS Office
• Adobe Acrobat Reader
• Google Drive

Area of specialization

• Correspondence
• Reports and records

Additional information

Security and safety

• Basic security clearance
• Criminal record check

Transportation/travel information

• Willing to travel regularly

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Client focus
• Time management
• Adaptability
• Accountability