administrative assistant
Posted on
June 14, 2024
by
Employer details
Thorpe Recovery Centre
Job details
*Nature and Scope*
Under the general supervision of the Chief Executive Officer (CEO), the Administrative Assistant (AA) is responsible for a variety of administrative duties in support of the CEO, Senior Leadership and Board of Directors include but are not limited to meeting minute notation and distribution, scheduling appointments, and drafting correspondence. The AA is also required to maintain confidentiality and professionally interact with employees, management, and the public.
*Responsibilities and Duties:*
*Administration*
· Being the point of contact for general communications with the Senior Leadership Team
· Provide confidential senior administrative and office management support to the Senior Leadership Team
· Maintain calendar of the Senior Leadership Team as necessary.
· Coordinate logistics as needed by Senior Leadership for programs including meetings, tours, special projects, and events.
· Aide in communications both internally and externally and create reports, correspondence, agendas and minutes.
· Provide accurate administrative support by composing and/or editing a variety of documents this includes many highly confidential correspondence, memoranda, contracts and proposals and Accreditation support as required.
· Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
· Manage out of town meetings and scheduling and provide travel planning where necessary.
· Review, evaluate, and distribute priority correspondence for the Board of Directors, CEO and Senior Leadership.
· Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
*Board Administration*
· Provide contact and communication for the Society
· Provide support for Board Meetings, Annual Membership Meetings, plus other Board Committee meetings and board functions as requested.
· Specific board responsibilities include:
o Attendance at meetings, coordinate meeting logistics and set-up support as needed
o Assemble and distribute meeting agendas and packets as needed
o Note-taking and official record keeping. Including meeting minutes
o Record revisions of Board Policy Manual and Bylaws
o Facilitate member access and inquiries regarding board records and meeting
o Compose correspondence as directed by the Board of Directors
o Provide administrative support to Committees of the Board
· Other duties as required
*Qualifications, Experience and Skills*
· Post-secondary certificate or diploma in Office Administration, Business Administration, or a directly related field.
· Typing speed of at least 40 words per minute (WPM).
· 3-5 years? experience in an Executive Assistant or Administrative role preferred.
· Strong knowledge of office procedures and practices
· Keen attention to details
· Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
· Resourceful and flexible
· Proven organizational and time management skills.
· Exceptional communication and relationship building skills.
· Will be required to obtain a Criminal record Check with Vulnerable sector check upon hiring and every 2 years of employment.
· All employees are required to complete Naloxone training, along with other mandatory trainings, prior to employment and annually thereafter.
*BENEFITS- *_*Full Time only*_
· Dental care
· 5 days accrued sick pay
· Disability insurance
· Life insurance
· Employee assistance program
· RRSP match
· Extended health care
· 12 stat holidays
· 3 weeks accrued vacation
*STANDARD SCHEDULE*
Monday to Friday 0800 ? 1600
Flexibility to work outside of standard hours as needed.
Job Type: Full-time
Pay: From $24.00 per hour
Expected hours: 37.5 per week
Schedule:
* Monday to Friday
Education:
* DCS / DEC (preferred)
Experience:
* Administrative experience: 2 years (required)
Language:
* English (required)
Work Location: In pers
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LocationBlackfoot, AB
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Salary$24.00HOUR hourly
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9324035832
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