office manager
Title posted on CareersInFood.com -
Executive Assistant
Posted on
June 14, 2024
by
Employer details
UNFI
Job details
Who are we?UNFI is the leading distributor of natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere.Better Food, Better Future!As our Executive Assistant, you will play a key role in providing daily support to the President and Canadian Leadership Team and work cross-functionally with different teams on-site at our Concord head office. If you are an Administrative professional (who loves food as much as we do!), this opportunity may be right for you. Read on!Position:Executive AssistantJob Type: Full TimeSchedule: Monday-FridayWorking Conditions: On-Site (5 days per week)Language Requirements: EnglishLocation: Vaughan, ONPurpose:Provides administrative support to the President and Canadian Leadership Team (CLT). Involved with the organization and execution of Company projects and functions as assigned. Handles details of a highly confidential nature. Provides front desk/reception coverage.Job Responsibilities:Performs administrative duties for President and CLT including arranging meetings/appointments/conference calls, video conferencing, answering/screening/directing telephone calls and visitors, taking and distributing meeting notes.Arranges travel and corporate/team meetings and events by developing itineraries/agendas, booking transportation, arranging lodging, catering, and meeting accommodations, processing expense reports, boardroom bookings for Town Halls. Manages air travel credits on cancelled flights and American Express points redemptions. Participates in Company Social Committee making arrangements for various events (BBQ, holiday party etc.)Organizes, arranges appropriate approvals and purchases supplies (office/kitchen, company swag, operations clothing). Sources and meets with vendors as appropriate.Produces documents, correspondence, proposals, presentations, reports and emails which include mass communications to all associates.Responds to customer calls when required and assists with customer presentations.In conjunction with other teams as required, contact vendors for repairs in office equipment.Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others; monitory process, problem-solving, making adjustments to plans.Acts as Reception and acts as a back up to Accounting by taking deposits to the bank. Takes outgoing mail to mailbox.Provides calendar/vacation management to CLT as required.Provides support with Company Trade Show participation.Assists CLT with various tasks and special projects.Performs all duties and responsibilities in an ethical manner and in accordance with Company policies and proceduresPerforms other job duties as required.Qualifications:Education/ Certifications: Post-secondary education or equivalent combination of training and experience.Experience: 4-5 yearsexperience as an Administrative/Executive AssistantKnowledge:Highly proficient in MS office products (Word, Powerpoint, Excel, Visio)Bilingual (English/French) along with a driver s license an assetSkills and Abilities:Ability to prioritize and multi-task with exceptional attention to detail and accuracyMust be able to work well under pressure while meeting deadlinesAbility to be discreet and handle highly confidential informationExcellent verbal and written communication skillsEffective interpersonal and relationship building skillsMust possess a high degree of self-initiativeProject management skills along with organizational skillsMust be able to work flexible hours as necessary to meet business needs, such as evenings, weekends and holidays as required.Physical Environment/Demands:Occasional travel will be required. A variety of shifts and/or days of work may be required on occasion.Stooping, bending, twisting, lifting and reach may be r
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LocationConcord, ON
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
CareersInFood.com
#1672726
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