Overview
Languages
English
Education
-
College/CEGEP
- or equivalent experience
Experience
2 years to less than 3 years
Work setting
-
Construction
-
Willing to relocate
Responsibilities
Tasks
-
Coordinate the flow of information within the team
-
Direct and control daily operations
-
Evaluate daily operations
-
Open and distribute mail and other materials
-
Supervise other workers
-
Train other workers
-
Record and prepare minutes of meetings, seminars and conferences
-
Determine and establish office procedures and routines
-
Schedule and confirm appointments
-
Answer telephone and relay telephone calls and messages
-
Answer electronic enquiries
-
Order office supplies and maintain inventory
-
Greet people and direct them to contacts or service areas
-
Set up and maintain manual and computerized information filing systems
-
Type and proofread correspondence, forms and other documents
-
Perform data entry
-
Maintain and manage digital database
-
Perform basic bookkeeping tasks
-
Carry out administrative activities of establishment
-
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
-
Review and evaluate new administrative procedures
-
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
-
Assist in the preparation of operating budget and maintain inventory and budgetary controls
-
Assemble data and prepare periodic and special reports, manuals and correspondence
Supervision
Experience and specialization
Computer and technology knowledge
-
MS Excel
-
MS Outlook
-
MS PowerPoint
-
MS Windows
-
MS Word
-
MS Office
-
Electronic mail
-
Spreadsheet
Additional information
Security and safety
-
Basic security clearance
-
Criminal record check
Transportation/travel information
-
Own transportation
-
Own vehicle
-
Willing to travel
-
Willing to travel regularly
-
Valid driver's licence
-
Public transportation is available
Work conditions and physical capabilities
-
Ability to work independently
-
Fast-paced environment
-
Work under pressure
-
Tight deadlines
-
Attention to detail
-
Large workload
-
Work with minimal supervision
Personal suitability
-
Ability to multitask
-
Excellent oral communication
-
Excellent written communication
-
Flexibility
-
Organized
-
Team player
-
Reliability
-
Adaptability
-
Dependability
-
Due diligence
-
Quick learner
Benefits
Financial benefits
Long term benefits
-
Maternity and parental benefits
Other benefits
-
Free parking available
-
Other benefits
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for youths
- Offers mentorship, coaching and/or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
Support for mature workers
- Applies hiring policies that discourage age discrimination
- Provides staff with awareness training to create a welcoming work environment for mature workers
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.