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administrative specialist Verified This job was posted directly by the employer on Job Bank.
Posted on May 13, 2024 by Employer details 7thLIC Inc
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience. Work setting: Primary industry. Relocation costs not covered by employer. Willing to relocate. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Open and distribute mail and other materials. Record and prepare minutes of meetings, seminars and conferences. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Supervise office and volunteer staff. Prepare subject material for presentation according to an approved curriculum. Respond to users experiencing difficulties with computer. Plan, organize, direct, control and evaluate daily operations. Supervision: 3-4 people. Computer and technology knowledge: Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic scheduler. Social Media. Accounting software. MS Office. Quick Books. Adobe Acrobat Reader. Google Drive. LinkedIn. Electronic mail. Technical terminology: Legal. Business. Area of specialization: Correspondence. Reports and records. Contracts. Invoices. Charts, tables, graphs and diagrams. Project management. Business process management. Transportation/travel information: Willing to travel. Travel expenses not paid by employer. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Are you available for shift or on-call work?. Are you available for the advertised start date?. Are you willing to relocate for this position?. Do you have previous experience in this field of employment?. Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?. Experience: 1 year to less than 2 years. Workplace information: Remote work available. Other benefits: Learning/training paid by employer. Paid time off (volunteering or personal days). Team building opportunities. Parking available.- LocationSaint John, NBRemote work available
- Salary$16.50HOUR hourly / 40 hours per week
- Terms of employment Permanent employmentFull time
- Day, Flexible Hours, 09:00 to 17:00
- Start date Starts as soon as possible
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #2915245
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
Work setting
- Primary industry
- Relocation costs not covered by employer
- Willing to relocate
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Supervise office and volunteer staff
- Prepare subject material for presentation according to an approved curriculum
- Respond to users experiencing difficulties with computer
- Plan, organize, direct, control and evaluate daily operations
Supervision
- 3-4 people
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Social Media
- Accounting software
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Technical terminology
- Legal
- Business
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Business process management
Additional information
Transportation/travel information
- Willing to travel
- Travel expenses not paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Other benefits
- Learning/training paid by employer
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
Advertised until
2024-07-09
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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